Friday, January 05, 2007

Resource Plan ...... Ahhh thats what it does

I am starting to get more and more impressed with the Resource Plan functionality. At the moment I have to implement Resource Management capability on a customer's site and we all know how hard resource management is. Project Server 2003 was ok but certainly not the start and end of resource management. Predominantly because resources had to be managed on a task by task bases. Not that this is bad, but lets face it, if you have a Project that lasts for a couple of Month or even years, you cannot plan all resources from the first to the last day of your project, not to mention the overhead involved to maintain the plan. So THANK YOU MICROSOFT for the great new functionality of calculating the utilisation either from the Project Plan ( as per 2003 ) or from the resource plan ( the new feature).

If you create a new Project / Proposal you can build your resource team and create a resource plan within Project Web Access. You can tell Project Server to use the resource plan information to calculate the utilisation of your resource(s) based on this resource plan, or use the Project Plan ( with the assignment to the tasks) to calculate the utilisation.

Furthermore you can have a choice of letting the utilisation calculate based on a project plan until a certain date and then use the resource plan to calculate the rest of the utilisation. This is especially beneficial if you have a long lasting project where you only have a detailed plan for "Phase 1" but dont have a detailed plan for "Phase 2". You can assign your resources for Phase 1 on a detailed task level ( which you want to do) and then you can say, "I believe I will need resource A for 2 days a week over the next 12 Month" in Phase 2. When you choose the option "Calculate resource utilisation from Project Plan until:" DD.MM.YYYY" Project Server calculates the utilisation based on the Project Plan for Phase 1 ( until the finish date of Phase 1 ) and then uses the resource plan to calculate the rest of the utilisation. This will give Resource Managers and Organisations a great forecast /outlook to their resource requirements.

Check out the MSDN Link which explains the Resource Management and Resource Plan in more details. It is cool stuff and certainly a big improvement from Project Server 2003

8 comments:

PHE said...

Brilliant. Thank you Marc! And a hearty welcome from the North Texas EPM community! I've enjoyed your posts on the Office Online discussion groups and am pleased to have found your blog. I'll be a regular reader.

Thanks for contributing!

Marc Soester said...

Thanks mate, look I will need to spend some more "serious" time on blogging, but somehow I seem to be very busy at times. Delayed new years resolution: MORE BLOGGING :) Stay tuned and thanks for the notice of the discussion posting. I really enjoy it and hope that I can help somemtimes.

test for gigi said...

So helpful! but you reference a link to some more info on resource plans, where is that? Also do you know other resources like yourself to get the sort of project managers guide to setting up and deploying Project Server within an organization?

Nate said...

Sometimes when I edit, save and try to republish a project to PS07 I get the error "The workspace you are trying to provision already exists. Please provide a different name and try again."

So I provide another name and all of the edits are republished to the original project name in Project Center.

Please try to help me understand why this is happening and what is happening when I publish with another name.

Thank you!

Andreya said...

Hi Nice Blog .If your time is less valuable, then it is probably less worthwhile to online timesheets.

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Alexander said...

Good post very interesting

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